Ethics Guideline

Research ethics and its authenticity rules

Chapter 1 General rules

Article 1 (Purpose) The rules are to regulate the procedure that ensures research ethics and its authenticity of Korean Society of Food Hygiene and Safety and regulate formation and operation of Research Ethics Committee (hereafter as “committee”).
Article 2 (Application) The rules apply to papers submitted to the academic journal of the society and presentations of the academic symposiums.
Article 3 (Definition of fraudulent act in research) Fraudulent research acts means following acts done in the process of research proposal and execution, reporting and presentation of research findings:

  1. Fraudulent creation of non-existent data or research findings
  2. Distortion of research contents or findings through artificial manipulation of research material, equipment and process or through modification or removal of data
  3. Plagiarizing other’s creative research contents or findings without legitimate approval or citation
  4. Illegitimate paper author indication by not granting paper author qualification to a person who has scientifically or technologically contributed to research contents or findings, or by granting paper author qualification as an expression of gratitude or respect to a person who has not contributed
  5. Acts that are overly beyond criteria that is usually tolerated in the academic circle
  6. Fraudulent acts that require investigation or verification by the committee

Article 4 (Terminology) (1) “Informant” means a person who recognizes a fraudulent act and reports it to the society (or committee).  
(2) “Person under investigation” means a person who is investigated on a fraudulent act based on the recognition of an informant or the committee, or a person who is investigated based on the assumption resulting from the investigation process that he or she has been involved in a fraudulent act.  
(3) “Preliminary investigation” means a preliminary procedure that decides whether it is necessary to officially investigate a reported or recognized fraudulent act.
(4) “Actual investigation” means a procedure to investigate whether a suspicion on a fraudulent act is true.

Chapter 2 Formation and function of the committee

Article 5 (Formation) The committee consists of no more than seven members including a chairman. President appoints a chairman and members.

  1. Editor in chief and academic director of the academic journal of the society are mandatory positions and vice-chairman is elected among the members.
  2. Term of the membership is two years and can be served consecutively.

Article 6 (Chairman) (1) Chairman represents the committee and presides over meetings.
(2) Vice chairman assists the chairman and becomes an acting chairman when the chairman is absent.  
Article 7 (Assistant administrator) The committee has an assistant administrator who handles overall administrative matters.
Article 8 (Meetings) (1) The chairman calls and presides over meetings of the committee.
(2) At a meeting, a majority of the members must be present and a majority of the attending members must agree to make a final decision.
(3) The committee meetings are closed meetings. If necessary, people in concern can attend and state opinions.  
Article 9 (Function) The committee deliberates and decides the following:

  1. Revision of the rules
  2. Receipt and handling of fraudulent act reporting
  3. Starting actual investigation, and decision, approval and re-deliberation on investigation findings
  4. Protection of informant and person under investigation
  5. Handling of result of research authenticity verification and follow-up measures
  6. Other aspects regarding committee operation

Chapter 3 Reporting a fraudulent act and protection of rights

Article 10 (Reporting a fraudulent act) An informant can report a fraudulent act in writing or by email. Evidence must be submitted in writing and real name reporting is the principle.  
Article 11 (Protection of informant) (1) The committee should not reveal personal information of the informant for protection unless it is necessary.
(2) The committee must take actions to protect the informant if the informant experiences illegitimate pressure or threat due to the fraudulent act reporting.
Article 12 (Protection of rights of person under investigation) Until the investigation on a fraudulent act is completed, the committee must be careful not to infringe upon rights or reputation of the person under investigation. If the person turns out to be innocent, it must make efforts to recover reputation of the person.
Article 13 (Raising an objection and protection of defense right) The committee must ensure an informant and the person under investigation have equal rights and opportunities of opinion statement and objection. Such procedure must be informed beforehand.  

Chapter 4 Preliminary investigation

Article 14 (Formation of committee) Preliminary investigation committee is formed within ten days from reporting and is composed of no more than three members including the chairman.
Article 15 (Period and methods of preliminary investigation) (1) Within 30 days from formation of the preliminary investigation committee, it must decide whether an actual investigation should be conducted.
(2) If it has been more than three years since a fraudulent act is committed, the reporting is not handled.
(3) Through preliminary investigation, the following is reviewed:

  1. Whether the reporting applies to the fraudulent acts specified by the Article 3
  2. Whether reporting is specific and clear enough to lead to actual investigation
  3. Whether more than three years has passed since a fraudulent act was committed
Article 16 (Report and notice of the preliminary investigation result) (1) Result of the preliminary investigation is notified to the informant and the person under investigation within ten days from the committee’s decision and reported to the president of the society.
(2) The result report of the preliminary investigation must include the following:
  1. Specific information regarding the suspicion
  2. Facts on the fraudulent act suspicion
  3. Grounding for decision on whether to conduct an actual investigation

Chapter 5 Actual investigation

Article 17 (Beginning and duration of an actual investigation) (1) A actual investigation starts within 30 days after the result of a preliminary investigation. During the period, a committee (hereafter as “investigation committee”) must be formed to conduct an actual investigation.  
(2) The actual investigation must be completed within 90 days.
(3) If investigation committee decides that it cannot be completed within the specified period, it can explain the reason to the committee and request a 30 day extension. (one time only)
Article 18 (Formation of an investigation committee) (1) An investigation committee is composed of at least five members.
(2) Formation and duration of an investigation committee are decided by the committee. Chairman of the investigation committee is elected among the investigation members.  
(3) The investigation committee must include at least two members with specialized knowledge and experience in the matter. For objectivity and fairness, at least two people must be appointed from outside the society.
(4) A person who has a stake in this matter should not be included in the investigation committee.
Article 19 (Request for appearance and document submission) The investigation committee can demand that the person under investigation, informants and testifiers appear for testimony.
Article 20 (Submission of the investigation result) (1) The investigation committee must submit the result to the committee within the actual investigation period.  
(2) The result must include the following:

  1. Specific detail of the suspicion
  2. Facts on suspicions of the fraudulent act
  3. Evidence, witness and affidavit
  4. Investigation result
  5. Other data useful for decisions

Chapter 6 Decision and action

Article 21 (Decision) (1) Decision must be made within six months from the beginning of the preliminary investigation.  
(2) The committee reviews the result report of the investigation committee and suggests warning, restriction on paper submission, suspension or disqualification of membership to the head of the society and notifies the result to the informant and the person under investigation.  
(3) If the informant or the person under investigation refuses to accept the decision, he or she must submit a re-deliberation request to the chairman of the committee within 30 days from receipt of the result notice.  
Article 22 (Re-deliberation) (1) The committee must decide whether to conduct re-deliberation within 10 days since a re-deliberation request form is received.  
(2) Re-deliberation procedure and method are decided by the committee.  
Article 23 (Action) The head of the society must inform the final decision to the head of the organization of the person who committed the fraudulent act.  

Chapter 7 Keeping the record and confidentiality

Article 24 (Keeping the record) All the records coming from the preliminary and actual investigations are kept at the secretariat of the society for five years.
Article 25 (Confidentiality) All the facts on research ethics and authenticity investigation must be remain confidential and people involved in the investigation must not reveal the information obtained during the process. If there is need to disclose the information, the committee can vote to make such a decision.  

Supplementary provision

These rules are effective from January 1, 2008.